The City of Mandan, North Dakota is currently accepting applications for the position of: 

Administrative Assistant - Grade 12

Position Details

Salary starting at $20.88/hour (Depending On Experience)

Status:  Non-Exempt/Full-time

Department:  Public Works

Closing Date:  Sunday, November 3, 2024. (End of Day)

*All applications will be reviewed after the closing date.

*Applications without a resume will be disqualified. 

Eligible to receive 100% employer-paid single health insurance coverage! 

JOB SUMMARY

• This position provides administrative support and assists all Public Works Departments. 

MAJOR DUTIES

• Performs accounts receivable duties; coordinates, processes, and balances weekly, monthly, and fiscal year-end receivables for the landfill.
• Responds to public inquiries by telephone, mail, email, and in person.
• Researches information and prepares reports; assists in compiling budgetary documents; maintains statistics or status of pending matters; prepares statistical reports of a recurring nature; prepares annual state reports.
• Reconciles credit cards monthly; collects related invoices and receipts; forwards invoices to Finance Department for processing.
• Prepares invoices for damages to city property maintained by the department; coordinates claims with insurance companies; assists in setting up payment plans.
• Schedules cemetery burials; sells burial plots; maintains cemetery records; prepares annual reports; creates and updates cemetery brochures.
• May serve as secretary to the Cemetery Advisory Board; prepare agendas and agenda packets; attend quarterly meetings; manage member terms and openings; prepare minutes; facilitate scheduling; create web postings and notices
• Coordinates with property owners regarding meter installation, repairs, and maintenance; collects payment for new and replacement meters; records all meter information and forwards to billing coordinator
• Coordinates and schedules department meetings, programs, and events.
• Records and tracks all meter information for the annual meter replacement projects.
• Researches automated water meter reading systems failures.
• Orders and maintains inventory of meters and smart points; installs, repairs, reprograms, wires, and maintains meters, meter parts, and reading systems.
• Picks up water bills from drop box; delivers mail to Post Office; delivers commission packets to the Mayor and City Commissioners.
• Performs related duties.

Learn more at the links below:

• City of Mandan
• Employee Benefits

Check out more information on our Public Works Department or get a virtual tour of the facility at cityofmandan.com/publicworks.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office principles and practices.
• Knowledge of water meter and plumbing system installation, repair, and maintenance principles.
• Knowledge of cemetery rules and regulations.
• Knowledge of customer service principles and practices.
• Knowledge of accounts receivable principles and practices.
• Knowledge of computers and job-related software programs.
• Skill in the use of copiers, printers, and other office equipment.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Possession of or ability to readily obtain a valid driver’s license issued by the State of North Dakota for the type of vehicle or equipment operated.

Other Details:

• Applicants who are residents of North Dakota and eligible to claim veteran’s preference must include Form DD-214. Claims for disabled veteran’s preferences must also include Form DD-214 and a letter less than one year old from the Dept. of Veteran’s Affairs indicating disability; claims for preference as the eligible spouse of a disabled or deceased veteran must include Form DD-214, a marriage certificate, and a letter less than one year old from Dept. of Veteran’s Affairs indication disability, or the veteran’s death certificate.
• Applicants who may need additional job information or may require accommodation or assistance with the application or interview process should contact Human Resources at 701-667-3217.
• Applicants are subject to pre-employment drug testing and background checks. 
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
• The City of Mandan is an Equal Opportunity Employer.